Project Coordinator/Administrative Assistant
📋 Role Overview & Responsibilities
Vaco is partnering with a dynamic company located in Lake Forest, CA, in their search for a self-motivated Administrative Assistant to join their team. If you're ready to take the next step in your administrative career, we want to hear from you!
PRIMARY RESPONSIBILITIES:Work closely with large, nationwide retail customers to ensure regulatory compliance deadlines are met at each facilityCoordinate with regulatory agencies, customers, contractors, and internal staff to schedule and/or obtain compliance testing and permitting documentsReview and process (scan and file) compliance testing and permitting documentsProvide customer service support consisting of but not limited to project communication and status updatesAssist in review of federal, state and local environmental regulations to ensure applicable requirements are metPrepare summary and ad hoc reports for ongoing workParticipate in weekly progress meetings and provide progress reports to management as neededOther auxiliary duties may include: Assist with parts stock room inventoryProcess and upload compliance testing paperwork and photosPrepare and distribute field documentation to project teamSubmit test reports, schedule notifications, and other documents to various customers and environmental agencies
FACTORS FOR SUCCESS:2 years business/professional experience or combination of relevant degree and experienceExperience working in the environmental compliance or construction industryOrganizational and time management skillsProficient in Microsoft Office programs: Outlook, Excel, Word, and Power Point
PAY:Starting hourly rate will be $20.00 - $25.00 per hour based on your experience
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Is this position eligible for remote work or visa sponsorship? ▼
This position is located in Foothill Ranch, California, United States with potential relocation and sponsorship assistance depending on candidate qualifications.
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