Administrative and Accounting Assistant

Looking to hire an Accounting and Administrative Assistant immediately at the Vascular & Vein Institute of the South's Germantown office. We are seeking a savvy, strong-minded individual with excellent people skills. Must be dependable, team-oriented, and able to adjust in a fast-paced environment.

Applicants MUST have a valid driver’s license and access to an operating vehicle.

Benefits: Medical|401K|Vacation|LTD & STDEmployment Type: Full-TimeLocation: Germantown, TN

Essential Duties and Responsibilities:Open, sort and distribute mailSchedule appointments and maintain calendarsReconcile monthly expenses and ensure proper documentation is collected on all expensesRemit payments to vendorsAssist with new vendor requests including credit applications and obtaining W-9 formsCoordinate and maintain records of payments at all locationsAssist the CFO and Senior Operations Accountant in other accounting tasksArrange registration and travel details for upcoming provider conferencesMaintain inventory stocking and perform regular cost analysis on frequently purchased itemsCoordinate necessary maintenance activities at all facilitiesMaintain provider credential records and up-to-date provider ER call schedulesProtect organization’s value by keeping information confidentialContribute to team effort by accomplishing related results as neededAll other duties as assigned

Skills and Qualifications:Minimum high school diplomaAssociates in relevant degree preferredIntermediate level Excel skillsExcellent communication skills (oral, written, and interpersonal) to effectively interface with internal and external team membersAbility to analyze data with creativity and innovation in mindHigh degree of accuracy and attention to detailStrong attention to detail with ability to prioritize tasks and work under tight deadlinesAbility to multitask and manage work accordingly with minimal supervision

Why You Want to Work at Vascular and Vein Institute:Growing vascular practice with potential for career advancementHighly collaborative and high-energy work environmentCompetitive salariesBenefits include health, dental, vision, life, and disability insurance, 401(k), and moreCompany culture of promotions from within and an atmosphere allowing for varied and rapid career developmentCasual dress attire

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. Job may require traveling overnight, driving long distances as required, and sitting for extended periods of time with occasional walking and standing and occasionally lifting or carrying articles weighing less than 50 pounds

Job Type: Full-time

Benefits:401(k)Dental insuranceFlexible spending accountHealth insuranceLife insurancePaid time offVision insurance

Schedule:Monday to Friday

Education:Associate (Preferred)

Experience:Microsoft Excel: 1 year (Preferred)Work Location: In person