Fiscal Technician

Title: Fiscal Technician

State Role Title: Admin and Office Spec III

Hiring Range: $42,034-$68,306

Pay Band: NV 3

Agency: VA Dept of Transportation

Location: NOVA District Equipment

Agency Website: https://www.virginiadot.org/jobs/default.asp

Recruitment Type: Agency Employee Only - A

Job Duties

We are looking for candidates that want a long-term fit with the agency that want to assist in Keeping Virginia Moving!

This position is included within the NRO/Specialty Business Support team, which supports the following groups: Interstate/Arlington Primaries, Bridge Maintenance, NRO/TFO, District Equipment, Facilities, Asset and Inventory, as well as the NOVA Business team. You will maintain, calculate, research, validate, and perform data input into a financial management system for a variety of transactions in addition to interpreting basic policy and procedures.

Position specific responsibilities and duties will include, but not limited to:

Provide financial support and services for various accounting transactions for areas of support. Transactions may include time and attendance, accounts payable, procurement, SPCC direct charge, travel, accounts receivable, inventory and related fiscal service transactions.

Time and Attendance – Maintain, calculate, and perform data entry of employee time, overtime, leave, and equipment rental. Apply and interpret agency time and attendance and related HR policies and procedures. Review charges and distributions for appropriateness and accuracy. Ensure paper documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports, and run queries. Maintain, purge and dispose of files in accordance with guidelines and schedules.

Accounts Payable – Demonstrate knowledge and understanding of agency accounts payable policies and procedures to include the Virginia Prompt Payment Act. Receive, verify, and reconcile invoices to Cardinal receiver performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals, and all required SWAM documentation.

Accounts Receivable – Demonstrate knowledge and understanding of agency accounts receivables policies and procedures. Receive, review, and perform data entry accounts receivable documentation. Ensure documentation has appropriate supervisory signatures and approvals. Interact with originating location to research and resolve discrepancies. Prepare financial report, interpret reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines and schedules.

SPCC Direct Charge and Procurement – Demonstrate knowledge and understanding of agency procurement and small purchase charge card policies and procedures. Prepare requisition and purchase orders for material requirements. Receive, verify, and reconcile cardholders’ monthly SPCC package performing data entry. Review charges and distributions for appropriateness and accuracy. Ensure documentation has appropriate signatures, approvals and all required SWAM documentation. Interact with originating location or vendor to research and resolve discrepancies. Prepare financial reports, interpret Cardinal reports, and run queries. Maintain, purge, and dispose of files in accordance with guidelines and schedules.

Inventory Data Processing – Demonstrate knowledge and understanding of Agency Inventory policies and procedures. Perform data entry of receipts and issues for department inventory into IMS and Cardinal. Verify daily transaction and documentation from previous day against the IMS daily activity register to confirm accuracy and completeness of transactions. Perform data entry of physical counts for locations according to guidelines. Ensure documentation has appropriate signatures and approvals. Interact with originating location to research and resolve discrepancies. Maintain, purge, and dispose of files in accordance with guidelines and schedules.

This position is designated as essential and will be required to work, during severe weather and other emergency events, which may include work beyond normal work hours, including nights, weekends, and holidays.

Minimum Qualifications

Knowledge of basic accounting and business principles sufficient to monitor and analyze data.

Experience performing data entry into automated financial systems and other programs.

Ability to communicate effectively orally and in writing with internal and external customers and to work independently or as a team member.

Experience interpreting and applying basic policy, procedures and implement procedural and transactional changes.

Experience preparing financial reports and running queries.

Experience with file management to include purging and disposing of files in accordance with records retention guidelines and schedules.

Ability to report during emergency operations.

Skill in performing math calculations.

Skill in use of computers and software applications to include automated inventory software and Microsoft Office programs.

Valid Driver’s license.

Additional Considerations

Experience applying knowledge of GAAP, governmental accounting, internal controls, inventory and compliance.

Knowledge and experience processing accounts payable and accounts receivable.

Knowledge and experience with time and leave rules and reporting, tracking time and attendance.

Knowledge and experience performing account reconciliations and resolving discrepancies.

Virginia Contracting Associate (VCA) certification.

A combination of training, experience, or education in Accounting, Accounts Payable, Accounts Receivable or related field desired.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

This position is designated as essential, employees are required to work in emergencies, to include weekends, holidays, and after normal business hours; assignments may vary based on business needs to include working in severe weather.

Contact Information

Name: Danielle Rayner

Phone: 703-259-2378

Email: danielle.rayner@vdot.virginia.gov

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.