Administrative Specialist - Networks

When you’re the best, we’re the best. We instill an environment where employees feel engaged, satisfied and able to contribute their unique skills and talents while living and working as their authentic selves. We provide extensive opportunities for personal and professional development, building both employee competence and organizational capability to fuel exceptional performance through an inclusive environment both now and in the future.

Do you have experience supporting multiple people? Are you known for keeping pace and remaining flexible when business priorities change? Are you known for organizing and critical thinking? Are you confident interacting with all levels of management? If you’re nodding your head, then this position might be right for you. Vizient Inc. is seeking an Administrative Specialist to provide administrative support for the Networks Team.

In this role, you will support multiple managers that are part of our Networks Team. At Vizient, our support professionals are highly respected, and we are committed to investing in our administrative community by offering a unique approach to career development through skill development, knowledge expansion, networking, leadership development and professional growth. Our administrative professionals are the heart of our organization and are a part of an enterprise support team known as Administrative Services.

Summary

In this role, you will serve as the Administrative Specialist to the Networks Team. You will support multiple people daily and be accountable for assisting them with administrative tasks so that they are more fully able to concentrate on their Networks support roles.

Responsibilities

Travel Arrangements: Assist with travel planning and coordination.Expense Reporting: Prepare, reconcile, and submit expense reports in a timely fashion, and according to Vizient expense policies.Communications, Correspondence & Materials: Prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), communications, presentations, and other materials.Customer Relations Management - Assist with compiling / updating information using the customer management system.Meeting Facilitation: Collaborate with team leaders to plan and network meetings, including preparing materials, agendas, meeting planning and following up on action items. Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams, Zoom, or WebEx. Seek out context of the business (why the team leaders are meeting with people) to assimilate information and provide strategic support.Other / Special Projects: Provide project-based support to assigned function or area by managing and prioritizing tasks along with participating in special projects.

Qualifications

Relevant degree preferred.2 or more years of relevant experience in an administrative support role required.Proficiency in Microsoft Word, Excel, and PowerPoint required.Strong project management skills to balance multiple priorities with attention to detail required.Ability to plan, organize, and manage time across multiple tasks working individually or as a member of a cross-functional team is required.Familiarity with travel and expense reporting systems is preferred. Sharp written and verbal communication skills.Professional, can-do attitude, approach, and presence.Proven ability to use appropriate judgment when dealing with sensitive information.Must be self-directed and results oriented.The ideal candidate will work at our corporate office located in Chicago, IL

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Estimated Hiring Range

$45,100.00 - $65,350.00

This position is also incentive eligible.

Vizient has a comprehensive benefits plan! Please view our benefits here:

http://www.vizientinc.com/about-us/careers

Equal Opportunity Employer: Females/Minorities/Veterans/Individuals with Disabilities

The Company is committed to equal employment opportunity to all employees and applicants without regard to race, religion, color, gender identity, ethnicity, age, national origin, sexual orientation, disability status, veteran status or any other category protected by applicable law.