Accounts Payable Coordinator

Job Description

Title: Accounts Payable Coordinator

Reports To: Accounting Supervisor

Primary Purpose: Process all appropriate invoices for timely payment. Proof and ensure the accuracy of each invoice entered. Record all invoices to proper general ledger accounts. Review proper approval authorizations to pass for payment. Review invoice pricing charged against purchase orders, verbal quotes, and/or committed pricing. Make every effort to secure all discounts available within the discounted terms. Ensure appropriate accounting procedures and internal controls are followed at all times. Support other divisions to ensure accuracy within the invoicing process along with responsibility for the month-end closing for all divisions.

Expected Attributes Of Employees

Exhibit a positive attitudeShow personal drive, ambition, and always maintain integrityDemonstrate honesty and trustworthinessSet personal and professional goals, while demonstrating high work ethicsBalance issues emotionally and objectivelyCommunicate at the most direct levelInspire othersEmpathize with other employee concerns

Primary Duties & Responsibilities

Match receiving documentation with invoices; review for accuracy in pricing and quantity received against quantity billed.Key invoices and prepare for weekly payment processing in relation to vendor terms.Handle payment processing through physical checks, bank uploads and wires.Ability to work closely with purchasing and warehouse team members.Establish strong working relationships with new and current vendors.Ensure proper sales and use tax treatment of items being purchased, and remain current with sales and use tax law changes and related application.Maintain copies of tax exemption certificates provided to vendors to support our stance on the application of sales tax for items purchased.Ensure proper general ledger account coding for all invoices processed.Provide expense detail support as requested.Maintain the necessary vendor information to comply with Form 1099 filing requirements. Prepare and file Form

1096 and Form 1099's annually.

Review all employee reimbursements for business expenses to ensure compliance with company standards and limits as outlined by company policy.Complete general ledger month-end closing process for accounts payable as assigned.Provide support during year-end audit of financials.Complete all other projects and tasks as assigned.