Program Coordinator - Institute of Clinical & Translational Sciences

Scheduled Hours

40

Position Summary

Under general supervision, performs administrative duties in support of the Office of Training Grants (OTG) and its mission to advance Washington University’s research enterprise by providing comprehensive support services for training grants and to facilitate efforts of investigators to secure funding at every career stage.

Job Description

Primary Duties & Responsibilities

Assist with grant submissions and progress reports.Format Biosketches.Populate data tables.Obtain and distribute applicable instructions.Compile and submit the grant and progress reports according to established agency/university guidelines.Aid in management of REDCap database.Assist with data entry and maintenance.Pull reports upon request.Provide support in identifying and implementing enhancements.Help with events (e.g. Training Grant Administrator monthly meetings, Training Grant Mock Study Sections, Council of Training Programs, Mentoring Liaison Program).Schedule meetings.Provide handouts and printed materials for meetings.Assist with room reservations and set-up.Coordinate Training Grant Administrator Box folder.Tracks and maintains online database of awarded K, T and R25 grants.Organize resources.Send out requests to research administrators to update their grant data and follow up.Support marketing efforts.Update website.Prepare flyers and other notifications for OTG events.Assist with distribution of materials and mailings.Attends training sessions/seminars related to the position.Complete other duties as assigned by the OTG and Clinical Research Training Center leadership

Preferred Qualifications

Master's degree and three to five years of experience in program coordination or project management.Experience in a medical, research or educational environment.Pleasant and professional interpersonal skills.Strong English, spelling and grammar skills.Ability to interact professionally with diverse groups of faculty, students and staff.Possess strong organizational skills.Ability to exercise sound judgment in establishing priorities.Willingness to work cooperatively as well as independently.Work as part of a team.Responsive to change and innovation.Demonstrate high level of attention to details, follow established procedures, and maintain very high degree of accuracy, even with interruptions.Positive attitude, strong work ethic, dependability, and an ability to be flexible and think quickly in a fast-paced, multi-tasking environment.Experience with REDCap, Flight Tracker, website development, and Washington University systems.Ability to efficiently prioritize and complete projects, organize time, and work independently.Ability to handle confidential material, and monitor spending.Excellent written and oral communication skills.Computer literacy in Microsoft Office (including PowerPoint, Excel, and Word), Adobe Acrobat, and experience with mail merge and relational databases necessary. Familiar with database development and maintenance.Ability to plan effectively and meet deadlines.

Required Qualifications

High school diploma or equivalent high school certification.Two to four years of related experience preferably with grants, marketing, accounting and/or budget management responsibilities

Grade

G08-H

Salary Range

$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.