Program Manager, Office of Overseas Programs - Arts & Science

Scheduled Hours

• 5

Position Summary

The Office of Overseas Programs in Arts & Sciences Program Manager contributes to its mission to promote, facilitate, and support undergraduate student engagement in high-quality, international educational experiences and related forms of international experiential learning. Reporting to the Assistant Director of Overseas Programs, the Program Manager is responsible for the execution of major student-facing programs in the Office of Overseas Programs, including (but not limited to) the promotion of internal and external undergraduate study abroad scholarships and application management and disbursement of WU-stewarded scholarship funds, facilitation of faculty-involved international educational experiences, and advising of students on matters related to study abroad. The Program Manager will further play a key role in ensuring equitable and inclusive access to opportunities for undergraduate international education for all students.

Job Description

Primary Duties & Responsibilities

Awards Administration: Manage the process of disbursement of student scholarship awards from start to finish.

Coordinate and execute the process for administration of all WU-funded awards.In collaboration with the Director, manage the award budgets – maintain record of all gifts, grants, projects and other funding sources for awards along with restrictions and requirements.Collaborate with the Director on criteria and guidelines for award administration.In conjunction with Director, the Assistant Director, and relevant WU stakeholders (including but not limited to Student Financial Services, academic departments, TRiO and Office for Student Success), make award decisions based on available funds.In consultation with the Director and the Assistant Director, identify and streamline processes for improvement (particularly with regard to diversity, equity, inclusion, and accessibility).Coordinate disbursement of all awards with accounting and finance team.Maintain records of awardees within database for future reporting and tracking needs.Provide promotion, advising, and management of external scholarship opportunities.

Program planning and execution for faculty-involved international educational experiences.

Provide programming and administrative support for faculty-involved international educational experiences. Coordinate program applications, activities, and logistics with the Assistant Director, faculty, and vendors.Ensure deadlines and budgets are adhered to.In consultation with the Director and the Assistant Director, identify and streamline processes for improvement and growth (particularly with regard to diversity, equity, inclusion, and accessibility).

Advising and Communications: Consult and communicate with students, faculty, campus partners, departmental administrators, and program partners.

Advise students on study abroad opportunities, help students identify opportunities that align with academic and personal goals, communicate with students about ongoing issues concerning their program or application.Work collaboratively with study abroad program providers and partner institutions abroad to remain current on both student and program-related issues.Collaborate with campus partners and departments on international educational programming needs.Represent Overseas Programs at campus events and promote opportunities and programs.In consultation with the Director and the Assistant Director, identify and streamline processes for improvement and growth (particularly with regard to diversity, equity, inclusion, and accessibility).

Other: Perform other duties as assigned.

In collaboration with the Director and the Assistant Director, assess programs through qualitative and quantitative analysis.

Applicant Special Instructions

Please include a cover letter and resume with your application.

Preferred Qualifications

Master’s degree.Five years of experience in academic setting, preferably international education.Demonstrated commitment to Diversity, Equity, Inclusion, and Accessibility in higher education.Demonstrated experience as a collaborator across a variety of units and project types, in particular with faculty, staff, and administrators on projects that innovate undergraduate education.Experience in program development, implementation, and administration.Experience with Terra Dotta application platform.Knowledge of liberal arts curricula and of concepts, practices, and procedures related to undergraduate education.Superior written and verbal communication abilities and presentation skills.Superior organizational and project management skills.Ability to work collaboratively with students, faculty, and staff; facility with strategies for diversity, inclusion, equity, and accessibility.Ability to work independently and move along institutional initiatives with little supervision.Proven interpersonal and communication skills, written and verbal. Audiences should include students, faculty, staff, and stakeholders.Sound judgement and high level of maturity, including ability to handle confidential information responsibly in sensitive situations involving students.Ability to project genuineness and warmth as a service-oriented communicator. Ability to thrive in a position that requires independent judgement and to step in as a reliable team member on various collaborative projects as needed.Ability to anticipate student needs and act to address them.High degree of self-motivation, organization, accuracy, and productivity with an ability to manage time, meet deadlines, and follow-through on projects in a timely manner with varying degrees of pressure.

Required Qualifications

Bachelor's degree with three years of related experience or equivalent education and experience.

Grade

G10

Salary Range

$48,700.00 - $80,500.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.