Executive Assistant - Facilities Operations

Our client, a long-standing family run cleaning/real estate/operations company, is seeking to hire a 2nd Executive Assistant to their President. This is a newly created role due to growth!

Job Function

Keep agenda and take precise notes during team meetings, particularly with respect to the scope and deadlines of tasks. Regular follow-up with client vendors and staff to ensure that tasks meet both scope and deadline requirements. Generate updates/reports based on feedback received by the Assistant to the President on pending projects. Complete a broad variety of administrative tasks including managing dynamic and complex calendars; composing and preparing confidential correspondence; arranging and developing itineraries and meeting agendas. Review correspondence and respond directly on behalf of the CEO; flag communications requiring attention or identifying the right person in the Company to respond. Manage office supply and equipment budgets, as well as own vendor relationships (food delivery, supply ordering, and equipment providers) while maintaining safe and organized work environment. Greet office visitors and handle deliveries to President/CEO. Monitor and track attendance and time off for office staff.

Job Requirements

5+ years of EA experience within real estate, operations, or a corporate structure Highly intelligent, flexible and self-reliant with outstanding verbal and written communication skills. Energetic, enthusiastic and interested in learning within a fast-paced, fast-growth organization Advanced MS Office skills. Must be tech savvy. Able to prioritize conflicting needs; handle matters expeditiously, proactively, with follow-through on projects to ensure successful completion, often with deadline pressures. Proactive team player who can handle and anticipate the needs of the executives and function as a trusted partner. Emotional maturity, maintaining an even temperament in the most challenging and demanding environment.

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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