Field Office Administrator I/II/III

Do something that means something at Williams. This isn’t just a job - it’s an opportunity to explore and discover your passion with coworkers who become friends and mentors who push you to be your best self in and out of the office. At Williams, we make clean energy happen. And you can too, so bring your energy to ours!

The Field Office Administrator III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Your work will challenge you, and with our Core Values to guide you, you’ll quickly learn and grow with us.

For a Field Office Administrator III

Responsibilities/Expectations

Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materialsEvaluates department needs, reviews vendor costs, discounts and contractsParticipates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partnerReviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costsResponds to standard requests from our internal/external customers in a timely and efficient mannerCompiles reports, analysis and drawings from data given from a variety of sourcesMonitors cost responsibility reports and works to correct discrepanciesCoordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownershipHandles fleet coordination, including vehicle orders, dealership communication and repairsOther duties as assigned

Education/Years of Experience

Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support

Other Requirements

Strong verbal and written communication skillsProficiency in Microsoft Office Applications and PC skillsServes as a quick learner with the ability to work in a fast-paced team environmentAbility to be a strong teammate who can build collaborative and positive partnerships with others

For a Field Office Administrator II

Responsibilities/Expectations

Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materialsEvaluates department needs, reviews vendor costs, discounts and contractsReviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costsResponds to standard requests from our internal/external customers in a timely and efficient mannerCompiles reports, analysis and drawings from data given from a variety of sourcesMonitors cost responsibility reports and works to correct discrepanciesCoordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownershipHandles fleet coordination, including vehicle orders, dealership communication and repairsOther duties as assigned

Education/Years of Experience

Required: High school diploma or GED; a minimum one (1) year experience in general office clerical/administrative support

Other Requirements

Demonstrates excellent organizational/interpersonal skills and safety as the utmost priorityStrong verbal and written communication skillsNeeds proficient knowledge of Microsoft Office Application and PC skillsServes as a quick learner who can work in a fast-paced team environmentMust be a strong teammate who can build collaborative and positive partnerships with others

For a Field Office Administrator I

Responsibilities/Expectations

Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materialsEvaluates department needs, reviews vendor costs, discounts and contractsResponds to standard requests from our internal/external customers in a timely and efficient mannerCreates monthly or periodic reports, spreadsheets and other reference materialsCoordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownershipHandles fleet coordination, including vehicle orders, dealership communication and repairsOther duties as assigned

Education/Years of Experience

Required: High school diploma or GED; minimum six (6) months proven experiencePreferred: A minimum of two (2) years experience in general office clerical /administrative work and office applications

Other Requirements

Demonstrates excellent organizational/interpersonal skills and safety as the utmost priorityStrong verbal and written communication skillsProficiency in Microsoft Office Applications and PC skillsIs a quick learner who can work in a fast-paced team environmentAbility to be a strong teammate who can build collaborative and positive partnerships with othersAbility to maintain confidentiality with sensitive information