Briefing Support Specialist
š Role Overview & Responsibilities
Please apply to be considered!
Responsibilities:In this role, you will manage the scheduling portion of our executive briefing planning process. Once an agenda has been determined and confirmed for a briefing, that is passed to you to move into the scheduling phase. Using a master list of presenter options, you will be responsible for finding a Workday expert and confirming them for each session of the overall agenda. You will interact with all levels and roles of employees: CEO, VPās, Engineers, Product Managers, etc. and serve as an effective liaison between our teams briefing engagement managers (BEMs) and the various Workmates who are needed to fulfill the agenda for each briefing event.Very heavy scheduling support ā outreach to various teams for each agenda and calendar invites to each necessary presenter/discussion leaderAbility to take over a confirmed agenda, reach out to named discussion leaders, and then find 2nd/3rd options as necessary until the entire agenda is fully scheduledManage scheduling process for dozens of briefing agendas at one time, keeping all agendas on track and ensuring each one is completed at least 1-2 weeks prior to the briefing event taking placeConstantly tracking status of invites/outreach in order to follow up until all parties are confirmedAdditional briefing, team and logistics event support as needed.Juggle various competing timelines and briefings and ensuring each event stays on timePartner with our briefing team and especially briefing managers to ensure each agenda is fulfilled and all calendar invites are accurate for each sessionExecutive level communication at all times via email, phone, Slack, etc.Support in developing ongoing best practices, bringing up ideas for process improvements and proposing solutions for areas of concern
Basic Qualifications:4+ years relevant experience in executive briefing centers or executive admin roles with heavy scheduling abilityExperience working closely with Executive Level (VP+, C-Suite) customers and internal stakeholders requiredAbility to quickly learn and become very comfortable with our scheduling software - BriefingSource.Highly familiar with Outlook and calendaring.
Other Qualifications:Incredible attention to detail in all areas and in all work producedHighly organized and detail-oriented self-starter with exceptional prioritization, organization, and project management skills, who can execute with or without supervisionExcellent executive communication skills, interpersonal skills, and writing skills
This is the pay range that Magnit reasonably expects to pay for this position: $39.00/hour-$52.00/hourBenefits: Medical, Dental, Vision, 401K
To be considered for other contract opportunities please upload your resume via Magnit Direct Sourcing: https://workday.willhire.co/
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This position is located in Pleasanton, CA with potential relocation and sponsorship assistance depending on candidate qualifications.
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