Payroll and Accounts Payable Specialist

About Xenon ArcAt Xenon arc, Inc. our vision is to redefine distribution by transforming the way producers go to market.Xenon arc serves a diverse range of clients, from billion-dollar companies specializing in industrial solvents and chemical products to major international food ingredients providers, all seeking to drive growth with difficult-to-serve customers, create business and working capital efficiencies, scale technical expertise, and embark on digital transformation.Our model is uniquely optimized to solve the challenges faced by our clients. Serving as an extension of their brand, we uphold the crucial client-to-customer connection. With trained, focused, and technically savvy teams, we drive sales and service to exceed expectations, use digital platforms to support customer engagement, and optimize distribution functions to alleviate operational pressures.Xenon arc is not just a distribution solution; we are a strategic partner committed to transforming the way businesses go to market and achieve lasting success.We are dedicated to creating a personal growth environment where team members are provided opportunities to advance their professional development and are encouraged to explore their passions. We invest in our culture to create a supportive environment that fosters team collaboration and creative problem solving.The Payroll and Accounts Payable Specialist is responsible for preparing United States and international (Mexico, Brazil, Netherlands and Ireland) payroll and assisting with accounts payable tasks. This role manages time sensitive payroll processing deadlines on a biweekly basis in the United States and semi-monthly and monthly payroll for our international operations, as well as supporting accounts payable to process invoices, reconciling vendor accounts and making payments. FLSA Classification ExemptReports toVP, AccountingEssential Job Dutiesand maintain a thorough knowledge of company policies and practices related to payroll, accounts payable, expense reimbursement, purchasing and others to ensure consistent application and compliance.and maintain an understanding of payroll and ERP systems as needed to perform tasks.prepare and process payroll (US and international) in an accurate, timely and compliant manner.and maintain a thorough understanding of labor laws as needed to assure compliance with payroll requirements.and reconcile periodic payroll tax filings.with the accounts payable tasks including processing of vendor invoices and payment requests, employee expense reimbursements, corporate credit card transactions, and entering related information in the ERP system.vendor statements to processed invoices and assist with resolving discrepancies.with maintaining vendor information in the ERP system.and communicate effectively with employees and external contacts as needed.recommendations for workflow and process improvements.administrative and other duties as assigned.Basic QualificationsAA, or AS degree in accountingyears of payroll processing experience (experience with ADP a big plus!)communication skills are mandatoryto work collaboratively across departmental functionsto meet deadlinesskillsmaturityPreferred Qualificationsusing Microsoft Dynamics 365with ADP WorkforceNow, ADP CelergoBenefitsWe offer competitive benefits: 100% paid medical, dental, and vision for employees, a 401k with company match, free parking options, and paid holidays, vacation & sick time!Location & Commitmentspermanentto office HQ in Bellevue, WASchedule: 4 days in-office, 1 day work from homePhysical Demandsbe able to remain in a stationary positionbe able to operate a computerTravel RequiredMinimal (up to 10%)Equal Employment Opportunity StatementIt is the policy of Xenon arc to grant equal employment opportunity to all applicants and employees without regard to race, color, national origin, ethnicity, marital status, parental status, disability, veteran status, age, religion, political affiliation, gender, sex, gender identity, or sexual orientation. It is the intent and desire of Xenon arc that equal employment opportunity will be provided in all phases of the employment relationship. Xa is a Title VII employer and strictly prohibits any type of discrimination or harassment based on any of the characteristics mentioned above. Employment opportunities and pay are and shall be open to all qualified applicants solely based on their experience, skills, and abilities.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.