Sales Coordinator
📋 Role Overview & Responsibilities
TITLE Sales Coordinator
ABOUT THE ORGANIZATION
WELCOME TO YOTEL
A hotel that moves as fast as you. YOTEL has prime locations around the world for you to get centred quickly. Staying with us means spending time in the world's smartest places, where desirable, tech and design-led environments make a real connection with modern travellers on the go.
MAKING YOUR HOTEL EXPERIENCE NON-STOP
YOTEL offers guests a hotel experience that challenges the status quo, with a promise to deliver a different kind of stay through awesome people, smart design and the creative use of technology.
LOCATION YOTEL Washington DC
POSITION Sales Coordinator
DESCRIPTION
Sales Coordinator Position Overview
The Sales Coordinator will work with the Sales Team. They will manage various aspects of filing contracts, assisting with group resumes, building group blocks and transient reservations. They will administer the operational and system processes for coordinating group arrival and departure by entering group bookings and rooming lists into the sales and front desk systems. This position will also assist with guest correspondence, administrative duties such as group and transient billing, as well as reservation assistance. The Sales Coordinator will also be responsible for special projects pertaining to the organization of the property management system and the sales and catering system.
YOTEL Benefits: Competitive payMedical, Dental, and Vision plans availableShort-Term and Long-Term Disability BenefitsLife InsuranceHSA and FSA AccountsPTO and Sick Time401K with Matching ContributionAnd more!
Sales Coordinator Major Duties & Responsibilities: Liaise with Sales Team in coordinating contract files.Make / Change / Cancel reservations.Process confirmations as needed.Request booking links from distributionVerification of the VIP, ETA, billing, arrival and departure dates, room types based upon group resumes prior to the weekly revenue meeting.Ensure that group blocks, group lists, group billing, and cutoff dates are maintained.Preblock all group needs for suites or connecting rooms.Check Daily arrivals to ensure accurate reservations.Process prepayments and ensure proper routing of 3rd party reservationsVerify travel agency commission invoicesReview cancellation report and charge as neededProcess and track gift certificatesMaintain positive guest relations at all times.Able to perform job functions with attention to detail, speed, and accuracy.Able to prioritize and organize work.Handle mail / correspondence.Run various reports in opera for managersAssist with special projects as needed
PM23
POSITION REQUIREMENTS
Sales Coordinator Skills:College degree in Hospitality or related field preferredSelf-motivated, energetic and professionally passionate with excellent customer serviceLiaise with vendors and suppliersAbility to work a flexible scheduleExcellent presentation, communication, organization and computer skillMicrosoft Word, Excel, Outlook, PowerPoint, HTML and PhotoshopExperience with Opera, Delphi, or other PMS/CRM systems is preferred.Ability to thrive and succeed in a fast-paced environmentAbility to work as a team playerAbility to maintain positive and professional demeanor while working under pressureSolid computer skills including internet, IM, email, OPERA, SynXis CRS, Microsoft Word & Excel
PM23
SALARY
SHIFT AM | Various Shifts
FULL-TIME/PART-TIME Full-Time
EXEMPT/NON-EXEMPT: Non-Exempt
EOE STATEMENT
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
PI239179859
Frequently Asked Questions
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This position is located in Washington, DC with potential relocation and sponsorship assistance depending on candidate qualifications.
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